Team Assistant

Job Description

Overview of Role
Provide high-quality administrative, operational, and project coordination support to the Operations and
Strategy teams. The role is responsible for ensuring the smooth day-to-day running of the function while
supporting the planning, coordination, governance, and delivery of operational and strategic initiatives.
Key Responsibilities
• Provide proactive diary management, meeting coordination, and administrative support for the
Operations and Strategy teams.
• Organise meetings, prepare agendas, capture minutes and actions, and follow up on key
deliverables.
• Support the coordination of projects by maintaining project plans, trackers, action logs,
RAID/RAG logs, and status reports.
• Monitor project milestones and deadlines, escalating risks and helping project leads keep
delivery on track.
• Prepare presentations, reports, governance packs, and other project documentation for senior
stakeholders.
• Coordinate communication across cross-functional teams, ensuring project updates, actions,
and decisions are shared effectively.
• Support project governance by maintaining documentation, reporting, and action trackers.
• Raise purchase orders, process invoices, track project spend, and support budget
administration.
• Arrange domestic and international travel in line with company policies.
• Maintain team administration, including records, annual leave, and other operational activities.
• Collaborate with internal teams, third-party suppliers, and stakeholders to support the
successful delivery of business initiatives.
• Identify opportunities to improve administrative and project processes and maintain effective
team documentation.
• Provide flexible support across operational, strategic, and business priority projects as required.
What we are looking for
• Experience in a Team Assistant, Project Coordinator, PMO, or similar operations support role.
• Strong organisational and time management skills, with the ability to manage multiple priorities.
• Experience supporting projects through planning, reporting, governance, and documentation.
• Excellent written and verbal communication skills with confidence engaging stakeholders at all
levels.
• Proficient in Microsoft Office (particularly PowerPoint, Excel, Word and Outlook) and project
collaboration tools.
• Experience managing purchase orders, invoices, and budget tracking.
• Ability to coordinate cross-functional teams and maintain accurate project records and
reporting.
• Knowledge of project management methodologies is desirable.
• A proactive, collaborative approach with strong attention to detail and problem-solving skills.
• Experience supporting technology, digital, or operational projects is advantageous.

Channel 5 is an award-winning public service broadcaster and the UK's third latest commercial TV station, reaching 3 in 4 of the UK viewing public each month. The channel has a diverse schedule of original programmes across genres including issue-led documentaries, popular factual, accessible history, stunning natural history, inclusive entertainment and reality, top level sport, high quality scripted programming, headline-grabbing current affairs and critically acclaimed children's and news programming. Channel 5 is a unit of Paramount Global.

Paramount is an equal opportunity employer (EOE) including disability/vet.

If you have any difficulties in applying or require access needs arising from a mobility or any other impairment please let us know by emailing uk.recruitment@vimn.com or calling 0207 555 1234. We can then ensure your experience and visit is as smooth and enjoyable as possible.

Jobcode: Reference SBJ-74kw56-216-73-217-80-42 in your application.